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Payroll Specialist – US/Canada at Sardine

A fully remote payroll job for people based in the US or Canada. If you’ve run multi-state payroll on your own and Canadian payroll is already in your toolkit, this work from home job deserves a proper read.

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The quick version

Sardine is looking for a Payroll Specialist to look after pay for people in the United States, Canada and Lithuania, along with contractors and EOR workers. It’s one of those remote jobs USA applicants search for when they want real ownership of a function instead of a narrow data-entry seat. The listing is open to both US and Canadian residents, so Canadian payroll experience is a hard requirement.

Prefer a different kind of WFH job? Our Remote Jobs USA page is updated all the time.

About Sardine

Sardine builds risk software that helps companies fight fraud and financial crime. They say their network covers more than 6 billion devices, 800 million consumers and 3 million businesses, and names like FIS, GoDaddy, Intuit, Edward Jones, ZoomInfo and Checkout.com use it.

The team is remote-first. Pay is based on where you live, and you need to keep a home base in the country you’re hired in. So it’s flexible within your country, not a take-the-laptop-anywhere arrangement.

Inside the Payroll Specialist – US/Canada role

Global payroll

  • Run payroll start to finish for the US and other entities, plus EOR and contractor payments worldwide.
  • Handle off-cycle and correction runs: retro pay, sign-on bonuses, commissions, garnishments and disability payments.
  • Own the relationship with Rippling, Deel, Fidelity and Wealthsimple, including how well they hit their service levels.
  • Write the SOPs, internal controls and variance reports that keep every run accurate, including FX reconciliations.
  • Support US year-end work such as W-2 preparation, review and audit.
  • Manage payroll tax registrations, agency notices, quarterly amendments and unemployment claims.
  • Oversee funding and reconciliation for the US 401k and the Canadian RRSP.
  • Work with People Ops on tax treatment of equity awards, Carta transactions and bonuses.

Accounting operations

  • Manage employee stipends and expense reimbursements.
  • Support accruals for commissions, bonuses, payroll taxes and benefits.
  • Keep payroll balance sheet accounts accurate and help with monthly and year-end reconciliations.

What you’ll need

  • 5+ years of payroll experience, including running multi-state US payroll independently.
  • Canadian payroll experience (required). Other international experience is a plus.
  • Payroll tax compliance and day-to-day work with state agencies.
  • Experience with correction runs, retro payments, tax notices and year-end reporting.
  • Hands-on time with platforms like Rippling and Deel, and retirement vendors like Fidelity or Wealthsimple.
  • Solid grasp of US federal, state and local payroll rules, and of payroll accounting.
  • Experience supporting year-end audits and building payroll audit schedules.
  • Sharp attention to detail, comfort with deadlines, and the discretion to handle confidential pay data.
Straight talk: this is a senior, hands-on seat. If you’ve never handled Canadian payroll, save yourself the time and look at other Work from Home Jobs instead.

Perks and pay

No salary range is published on the listing, only “generous compensation in cash and equity.” What they do spell out:

  • Early exercise on all options, including pre-vested ones.
  • Flexible paid time off and a year-end break.
  • Health, dental and vision for you and your dependents (US and Canada).
  • 4% matching on your 401k or RRSP.
  • A MacBook Pro shipped to you, plus a one-time home office stipend.
  • Monthly meal and social meet-up stipends, and yearly health and learning stipends.

How to apply

Head to Sardine’s own page and send your application for the Payroll Specialist – US/Canada opening. Mention the payroll platforms you’ve actually used and the states you’ve handled, since that’s what the team will look for first.

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Questions people ask

Is the Payroll Specialist – US/Canada role really a work from home job?

Yes. Sardine is remote-first and has no office you report to. The one catch is that you have to live in the US or Canada and keep a home base in the country where you’re hired, so this is flexible inside your country, not work from anywhere in the world.

Do I need Canadian payroll experience?

Yes, Sardine says Canadian payroll experience is required. Extra international experience is a bonus. If you’ve only ever run US payroll, this one probably isn’t the right fit, but there are plenty of other remote jobs USA readers can browse on our category page.

Which payroll tools will I be working with?

The listing names Rippling and Deel for payroll and EOR work, Fidelity for the 401k and Wealthsimple on the Canadian side. Carta also comes up for equity awards, so some familiarity helps.

What does this WFH job pay?

The posting doesn’t show a salary range. It mentions generous compensation in cash and equity, and says pay depends on where you’re located. It’s worth asking for the range in your first call.

How do I apply, and is the listing still open?

Use the apply button on this page, which takes you to Sardine’s own application form. We keep this listing live until November 16, 2026, and after that the page switches to an expired status on its own.