Administrative Assistant – Remote Role ($27.32/hr)
A full-time remote Administrative Assistant contract supporting recruiting for a global aviation organization. If you are the person who can keep dozens of interviews, calendars and travel plans moving without a hiccup, this work from home job is built for you.
Apply for this Administrative Assistant JobAbout this remote Administrative Assistant job
PDS Tech Commercial connects professionals with organizations across industries. For this opening it is partnering with a global leader in aviation to support its talent acquisition and recruiting operations.
The Administrative Assistant, also described as a Talent Acquisition Coordinator, is the link between candidates, recruiters, hiring managers and interview teams. You help keep the hiring experience smooth from the first interview invite through onboarding. It is a fast-paced desk, so juggling priorities is part of the daily routine. Among remote jobs in HR and admin, a contract like this at over $27 an hour is worth a close look.
What you will do each day
- Coordinate and schedule interviews across multiple time zones for candidates, recruiters, hiring managers and interview panels
- Manage complex calendars, including executive calendars, panel interviews and high-volume interview scheduling
- Act as a primary point of contact for candidates, with timely communication and support throughout the process
- Arrange candidate travel: flights, hotels and ground transportation for onsite interviews
- Process and track candidate expense reimbursements under company policy
- Prepare and send interview agendas, candidate packets, profiles and evaluation materials
- Keep candidate records and status updates accurate in the Applicant Tracking System (ATS)
- Help improve scheduling processes, workflows and recruiting tools
- Track scheduling metrics and coordination activity to support recruiting reports
- Spot ways to improve the candidate experience and suggest changes
- Give extra administrative and coordination support to the Talent Acquisition team as needs change
- Make sure recruiting practices follow employment laws and OFCCP/EEOC guidelines
What you need
- High school diploma or equivalent with 8 years of relevant experience, or a bachelor’s degree with 4 years
- Strong organization and the ability to juggle several priorities and deadlines
- Excellent verbal and written communication
- Discretion with confidential, sensitive information
- Strong attention to detail and accuracy
Nice to have
- 1–2 years in talent acquisition coordination, admin support, recruiting coordination or high-volume scheduling
- Advanced Microsoft Office skills (Word, Excel, Outlook)
- Experience managing complex calendars across many stakeholders
- Experience with Workday or another HRIS / ATS
- Strong internet research and admin support skills
- Experience supporting recruiting, HR or Talent Acquisition teams
Pay and schedule for this WFH job
The pay rate is $27.32 per hour on a full-time contract that lasts 12 months. Work runs Monday to Friday on first shift, 7:30 AM to 4:30 PM. The role is fully remote, which makes it a strong pick among WFH Jobs for experienced admin and scheduling pros.
Benefits you may have access to
- Medical, dental and vision insurance
- Life insurance
- Short-term disability
- Additional voluntary benefits
- Employee Assistance Program (EAP)
- Commuter benefits
- 401(k) plan
- Paid sick leave or other legally required paid leave, where applicable
- Holiday pay, where applicable
Benefit options are designed to give flexibility based on individual needs. You also get ongoing support from the PDS Tech Commercial team during the assignment, plus exposure to enterprise-level recruiting for a global aviation company.
Work eligibility: ITAR and EAR
This Administrative Assistant position requires the use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). These rules can limit access to controlled technology to U.S. Persons, including U.S. citizens, lawful permanent residents and certain other categories such as refugees and asylees, or to certain foreign nationals with an export license. Make sure you qualify before you apply.
The role is also subject to fair chance requirements, including the California Fair Chance Act, the Los Angeles City and County Fair Chance ordinances, the San Francisco Fair Chance Ordinance and Massachusetts requirements.
Tips to apply for remote Administrative Assistant jobs
- Put scheduling at the top of your resume: mention how many interviews or meetings you coordinated and across how many time zones.
- Name your tools: Outlook, Excel, Workday or any ATS you have touched. Employers filter on these for remote jobs.
- Be honest about the experience bar: the posting asks for 4 years with a degree or 8 with a high school diploma, so make your years easy to count.
- Show you are calm under pressure. Talent acquisition scheduling changes by the hour, and a one-line example helps.
- Check your work history for dates and spelling before you submit. This is an accuracy job.
Administrative Assistant job FAQs
Is this Administrative Assistant remote job really work from home?
Yes. The listing states the work arrangement is remote, Monday to Friday on a first-shift schedule of 7:30 AM to 4:30 PM.
How much does this remote Administrative Assistant job pay?
The listed pay rate is $27.32 per hour for a full-time contract that runs 12 months.
Is it a permanent position?
No. It is a full-time contract with a 12-month duration, placed through PDS Tech Commercial for a global aviation organization.
Can anyone in the US apply?
Not necessarily. The role involves information subject to ITAR and/or EAR rules, which can limit access to U.S. Persons such as U.S. citizens and lawful permanent residents. Read that section carefully before you apply.
How do I apply for this WFH Administrative Assistant job?
Use the apply button on this page. It opens the listing on Torentify. Check the details there and never pay anyone to get a job.
Ready to apply for this Administrative Assistant job?
A 12-month remote contract at $27.32 an hour is waiting. Send your application while the listing is open.
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PDS Tech Commercial is an Equal Opportunity Employer. Veterans and individuals with disabilities are encouraged to apply, and military-connected talent is also encouraged to apply.
