Administrative Assistant – Remote Job USA
Salary: Starting at $25/hr
About the job
Position Summary
The Administrative Assistant will provide comprehensive remote administrative support to the Executive Director of the American Society for Deaf Children (ASDC). This role is crucial in ensuring the smooth operation of the organization by managing schedules, tracking memberships, communications, and various administrative tasks. The Administrative Assistant will help facilitate the Executive Director’s ability to lead the organization effectively. Administrative Assistant – Remote Job USA
Key Responsibilities
Administrative Support:
- Manage staff calendars, including scheduling meetings, appointments, and travel arrangements.
- Support the management of memberships and maintain an effective system for communication with families.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle incoming and outgoing communications, including emails, phone calls, and mail.
- Maintain and update records, databases, and files.
- Enter and process invoices accurately, and assist with Accounts Payable (AP) and Accounts Receivable (AR) functions
Meeting Coordination:
- Organize and coordinate meetings, including scheduling interpreters, preparing agendas, taking minutes, and following up on action items.
- Assist in the preparation of materials for Board meetings and other executive-level gatherings.
Project Assistance:
- Support the Executive Director in various projects, including research, data collection, and report preparation.
- Assist in the development and implementation of organizational initiatives and programs.
Communication:
- Serve as a liaison between the Executive Director and staff, Board members, donors, and external partners.
- Facilitate effective communication within the Executive Leadership team and across the organization.
Qualifications
- Proven experience as an administrative assistant or in a similar role, preferably in a non-profit or advocacy setting.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to maintain confidentiality and handle sensitive information.
- Familiarity with Deaf and Hard of Hearing Culture and American Sign Language (ASL).
- Knowledge of basic accounting processes, including Accounts Payable and Accounts Receivable, is strongly preferred.
- Subject Matter Expertise (SME) or demonstrated knowledge of deafness, Deaf or Hard of Hearing culture, or accessibility considerations is a plus.
- Experience working with executive leadership and managing complex schedules is preferred.
- Ability to work independently and as part of a team.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Occasional travel to meetings, conferences, and events as required.
Additional Information
This is a full-time employee position that plays a vital role in ensuring the efficient operation of ASDC. The Administrative Assistant will work closely with the Executive Director to facilitate the organization’s mission and goals. Administrative Assistant – Remote Job USA
American Society for Deaf Children is an equal opportunity/affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age sexual orientation, marital status, religion, or disability. Know Your Rights: Workplace Discrimination is Illegal. Should you receive an offer of employment, it is American Society for Deaf Children’s policy to hire its employees on an at-will basis. Administrative Assistant – Remote Job USA
In compliance with the Americans with Disabilities Act (ADA), the following is provided: Administrative Assistant – Remote Job USA
The position involves meticulous attention to detail; skill in the use of a desktop computer and/or laptop; oral and written communication skills; skills in proofreading and editing; use of clear and articulate speech; interpersonal relations skills; reasoning and problem-solving skills; ability to work in a fast-paced environment; ability to sit and/or stand for long periods; stoop; bend; reach; carry materials (up to 15 lbs.); and ability to travel by various methods of transportation (e.g. airplane, car, train). American Society for Deaf Children provides reasonable accommodations that permits a qualified applicant or employee with a disability to participate in the job application process, to perform the essential functions of a job, or to enjoy benefits and privileges of equal employment. Administrative Assistant – Remote Job USA
