Administrative Assistant – Remote Job USA

Salary: $33.65/hr – $45.67/hr

About the job

At Apartment List, we’re on a mission to find every renter a home they love at the value they deserve. As the fastest-growing online rental marketplace, our platform takes the time to understand renters’ preferences and seamlessly finds their perfect match while aligning incentives with our properties on-site. To date, we’ve helped nearly 1 million families find a home they love, and we’re just getting started. Join us!

Reporting to the Head of Lister Engineering, you will be responsible for designing, implementing, and maintaining software services across the entire stack of our platform that supports all lister experiences. As a Staff Software Engineer, you will collaborate closely with product managers, designers, and analysts and influence the broader engineering organization through engineering best practices and collaborate with other technical specialists to improve developer experience. You will create an environment where your team can thrive and succeed by multiplying your impact through effective leadership and mentorship.

Here’s what you’ll do as part of the team:

Communication

Manage virtual communications, including emails, Slack, and video conferencing [Zoom or Google Meet]

Assist in drafting and proofreading communications

Calendar & Schedule Management

Manage calendars for Executives and team members, including proactive management of calendars to ensure the most efficient use of time and resources [may also include facilitating communication and coordination for meetings or events with external partners and board members]

Coordinate and schedule meetings and conferences

Expenses & Invoicing

Manage expenses via Expensify and invoices within Bill.com, which also includes healthcare benefits reimbursements

IRL Events & Travel Management

Support in planning and executing in person meetings and events for Execs, external partners and other senior leaders

Own planning and execution of travel itineraries, accommodations and transportation for Executives

Administrative Support

Provide seamless and proactive administrative support to Executives and their respective departments

Support and drive internal initiatives, collaborating across teams to execute projects efficiently and effectively

Assist with the coordination and execution of special projects, ensuring attention to detail, clear communication, and timely follow-through

You will have a keen eye to deliver surprise and delight for our team. Think about all of those small moments where if the perfect company existed, those moments would be thoughtfully recognized and celebrated. Apartment List is on a mission to become that company!

Here are the skills and experience you’ll need to be successful:

You have an associate degree; additional qualifications in Office Administration or related field is a plus

You have proven experience as an Administrative Assistant or in a similar role

You show an ability to be resilient through the ups and downs of a scaling question

You are proficient in Google & Microsoft Office Suite [especially Sheets & Excel]

You demonstrate strong organizational, multitasking & time management skills

You have an ability to adapt in a fast paced and changing environment

You have strong communication and interpersonal abilities

You are highly proactive and responsive, with calendaring prowess that creates more time in the day

You make thoughtful decisions, especially when managing trade-offs, ensuring that both executive efficiency and broader team needs are met

You are detail-oriented and able to track information with a high degree of accuracy

You are able to handle sensitive and confidential information with discretion

You work well under limited supervision

Here’s The Pay Range

At Apartment List, we carefully consider a variety of factors to determine compensation for each position, including the role, level, and work.

The U.S. base salary range for this exempt position, which is eligible for time and a half, is $70,000 – $95,000 [$33.65/hr – $45.67/hr] + equity, which reflects the compensation target for new hire salaries for the position across all US locations.

Please note, the compensation details reflect base salary only and do not include the benefits and perks that we offer.

We also rely on market indicators along with considering your work location, job related skills, experience and relevant education and training, to determine compensation that is fair and competitive for you. Apartment List will consider paying compensation near the higher of the range in exceptional circumstances, where candidates have the experience, credentials or expertise that would warrant such consideration. It is always our goal to hire exceptional talent and we would be happy to share more about compensation