Administrative Coordinator – Remote Job USA
Salary: $50K/yr + Profit sharing
About the job
The Role
Administrative Coordinator – Remote Job, USA We are seeking an experienced Administrative Coordinator to support Platform Transition’s operations by maintaining our team’s administrative systems and ensuring everyone follows them. At Platform Transition, our people, culture, and processes drive our success, creating a collegial environment that is passionate about service. We’re a fully remote, boutique company based in Florida, and we’re seeking an enthusiastic team member to grow with us. Administrative Coordinator – Remote Job
What You’ll Be Doing
- Technology Stack: Expertly utilize and manage settings of our suite of productivity and project management tools, including ClickUp, Zoom Workplace (Meetings, Phone, Scheduler), Slack, Calendly, Yesware, Office365, Azure, SharePoint, and Box.com.
- Calendaring & Scheduling: Provide daily strategic and tactical administrative support to our team, primarily our Production team, in managing both internal and external calendaring and scheduling requests.
- Document Management: Run the daily Production Standup meeting under the direction of the Project Managers to ensure smooth project scheduling. Serve as the company historian by documenting weekly companywide meetings, processes, decisions, and settings, and regularly update published company procedures.
- Archiving: Maintain organized digital archives and perform virtual filing of meeting records, transcripts, project work, and other documentation.
- System Reviews: Conduct regular reviews (weekly, monthly, quarterly) of administrative and operational systems to ensure they remain secure, up-to-date, and compliant with privacy policies.
- Goal Tracking: Track team progress on Quarterly Rocks (key goals) to support performance measurement and accountability.
- Operational Collaboration & Process Improvement: Work closely with the Director of Operations and Project Managers to continually streamline administrative support processes.
- Remote Work Readiness: Ensure reliable connectivity during Eastern hours to our virtual desktop environment from your personal computer (dual monitors recommended) and accurately log hours using our time-tracking software.
What We’re Looking For
- 5+ years of experience in a lead administrative role
- Exceptional organizational skills and the ability to prioritize tasks in a dynamic environment
- Strong critical thinking skills paired with a proactive, problem-solving mindset
- Excellent written and verbal communication skills
- A commitment to delivering high-quality work with strong attention to detail
- Reliable, attentive support during Eastern hours
- Proficiency with our tech stack, including ClickUp as an admin user, or 3+ years of experience managing alternative project management software
What We Offer
- A fully remote, collaborative small team environment with frequent virtual interactions
- Competitive compensation and benefits, including Health Insurance, 401(k), PTO, and Profit Sharing
- Significant opportunities for professional growth for a sharp, self-directed individual
About Platform Transition
Administrative Coordinator – Remote Job , We are the creators of the Platform Transition Services Industry. Our innovations help growing companies and implementation partners strategically focus by enabling the seamless transition of data and settings between software systems. As a Sage Intacct Marketplace Partner, we offer a white-glove service to seamlessly transition customers’ data from various legacy systems to Sage Intacct.
Our founder migrated our first client in 2014, and since then, the company has continued to grow steadily. To date, we have migrated over 2,000 entities, making us THE go-to company for anyone migrating to Sage Intacct and the experts in our space with unparalleled depth and breadth of experience. Administrative Coordinator – Remote Job
Our Core Values
- We speak with one voice.
- We quickly get it done right the first time.
- We are a space where chaos fades away.
- We are responsible for the customer’s experience.
- We create solutions for the customer challenges that matter
