Administrative Specialist – Remote Job USA
Salary: $75K/yr – $80K/yr
About the job
Who We Are
Our singular mission is to help people feel better naturally. We believe that when people feel better, they’re freer to do what moves them. We’re committed to continuous innovation and surround ourselves with specialists, thought leaders, and experts – inside and outside of the office. Administrative Specialist – Remote Job USA
We’re dedicated to leading the tech wellness industry, and that starts with our employees. If you thrive in creative environments, are concerned with big, innovative ideas, love to collaborate, have an entrepreneurial spirit, and are driven to succeed, get in touch with us. Together we can push the limits of what can be achieved for everybody. Administrative Specialist – Remote Job USA
Who We’re Looking For
We’re looking for a reliable, highly organized Administrative Specialist who’s ready to take the next step in their career. This role is ideal for someone with a strong foundation supporting senior leaders and is ready to step into a fast-paced role supporting C-suite and executive-level leadership. Administrative Specialist – Remote Job USA
In this position, you’ll manage complex calendars across time zones, coordinate internal and external meetings, and help keep priorities on track for multiple executives. The ideal candidate is detail-oriented, professional and proactive. You’re someone who values confidentiality, operates with integrity, and takes pride in keeping things running smoothly. Administrative Specialist – Remote Job USA
Key Responsibilities
- Manage complex calendars and scheduling for multiple executives’ calendars
- Book and manage domestic and international travel, agenda, and logistics, as well expense reports
- Track project deadlines, deliverables, and follow-up items to ensure leaders stay on track and organized
- Draft, edit, and format a variety of documents including correspondence, reports, and presentations.
- Support cross-functional and departmental projects by gathering data, creating reports, and tracking action items
- Handle sensitive information with the utmost confidentiality and discretion
Qualifications And Skills
- 3-5+ years of experience in an administrative or executive support role
- Proven success managing complex calendars, schedules, and logistics
- Strong written and verbal communication skills
- Highly organized, detail-oriented, and dependable
- Ability to multi-task and prioritize effectively in a fast-paced environment
- Tech-savvy and proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); quick to learn new systems and tools.
- Able to work with discretion and handle confidential information
- Positive attitude with calm, professional presence
- Bonus: Experience supporting executives in tech, wellness, or mission-driven environments
The Pay Range For Administrative Specialist – Remote Job USA Is
75,000 – 80,000 USD per year(Los Angeles HQ)
