Executive Administrative Assistant, Remote Job in USA (Online Job).
Los Angeles, CA
About the job
Executive Administrator, Remote Job in USA (Online Job) responsibilities will include, but are not limited to, project management, administrative support, coordinating and planning conferences and industry-specific agency board/executive meetings, analytical review of company reports and data sets, and other related administrative functions.
ESSENTIAL FUNCTIONS:
Provide support for the executive management team including, but not limited to:
Project management including but not limited to remodeling, relocations, and strategy transitions
Prepare letters and other correspondence, reports, memos, memoranda meeting minutes, and presentations.
Coordinate executive management transient business travel arrangements
Maintain and schedule executive management calendars
Greeting guests and handling telephone communications in an efficient manner
Record and forward accurate verbal or written messages
Anticipate, coordinate, and order catering
Serve as fully functional backup for Sr. Executive Administrator and Executive Administrator – Finance
Plan, coordinated, and implemented seminars, meetings, and conferences including disseminating seminar, meeting, and conference information/materials for agency staff, both on and off-premises, as required
Plan, produce and direct virtual meetings on various platforms
Coordinate with the Senior Executive Administrator regarding special event planning (Holiday Dinner, Board of Directors meetings, etc.)
Participate in merger and acquisition planning including, but not limited to, pro-forma input and analysis support, due diligence team coordination and scheduling, and post-transition onboarding coordination
Coordinate with stakeholders regarding Key Performance Indicator (KPI) report preparation and analysis
Perform all actions relating to the public, customers, and companies in a manner that will avoid issues involving potential errors and omissions
Participate in seminars and other training for knowledge and skill development
Complete special projects related to the Corporate/Executive areas, as assigned
developed each year to measure the performance of the tasks and functions listed in this job description.
Telecommuting opportunities vary by location, department, and business need and are subject to change, as needed. Each manager will provide details on any telecommuting opportunities, as well as scheduling, within their department.
Remote Job in USA (Online Job)
ADDITIONAL RESPONSIBILITIES:
This job description is intended to describe the level of work required of the person performing the position. Essential functions are outlined; however, other duties may be assigned, as needs arise, or as required to support the essential functions. Specific performance objectives may be developed each year to measure the performance of the tasks and functions listed in this job description.
KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent PC skills, with advanced knowledge of MS Office Word, Excel, Outlook, Teams, and PowerPoint
Ability to understand and adapt to business needs
High level of personal integrity, professional image, and demeanor
Highly organized with the ability to manage multiple projects simultaneously and meet deadlines
Must be creative, analytical, and highly organized, with strong attention to detail
Minimum Typing/word Processing Skills Of 50 Words Per Minute
Ability to work within a fast-paced, changing priority environment
Ability to be flexible, professional and manage a diversified workload
Self-motivated, with the initiative to prioritize and be self-directed
Regular and punctual attendance is required
Ability to communicate effectively, both verbally, and in writing, and across all levels
Excellent interpersonal skills, with the ability to interact effectively with clients, colleagues, and managers, across all levels
Ability to promote, and maintain a team environment, willing to find accommodating solutions for our customers, companies, and the Agency
Ability to successfully adhere to company policies and procedures, as well as maintain strict confidentiality
Remote Job in USA (Online Job)
QUALIFICATIONS:
1-5 Years Of Corporate/Executive Administrative Experience Preferred
High School or GED
The professional administrative designation is desirable
Fast-paced, multi-tasking.
Requires operation of a computer workstation, including keyboard and video display
All requirements may be modified to reasonably accommodate physical or mental impairment
Remote Job in USA (Online Job)
