Executive Administrative Assistant – Remote Job USA
Salary: $34/hr – $38.50/hr
About the job
Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
The team is seeking a highly organized and proactive individual to join our enablement and operations team, dedicated to supporting the training and certification processes within the organization. This role will primarily focus on managing the calendars of three directors, ensuring seamless scheduling and coordination of their activities. The successful candidate will also provide logistical support for travel, expenses, and various team events, while maintaining a high level of professionalism and confidentiality. This is an excellent opportunity for someone who thrives in a dynamic environment and enjoys working collaboratively with diverse teams. Executive Administrative Assistant – Remote Job USA
Job Responsibilities for Executive Administrative Assistant – Remote Job USA
- Management of three Director calendars with attention to accuracy, timeliness, conflict resolution, and alignment to the leader’s priorities and commitments.
- Planning and coordination of travel itineraries.
- Timely and accurate reconciliation of expenses.
- Coordination and logistical support for onsite and offsite meetings/events including Townhalls, Morale Events, Team Training, and Leadership Offsites.
- Management over team headcount process, organization employee data maintenance and distribution, and security group ownership.
- Team support including space management, office moves, new hire setup and onboarding, and procurement of equipment and supplies.
- Experience working with a global team and cultural awareness.
- Proven professional approach to dealing with highly sensitive and confidential information.
- Ensure compliance with administrative operations policies and procedures.
- Coordination and support to the GM’s Executive Business Administrator of team meetings, ROB, and morale events. Coverage of the GM’s calendar and team ROB when the EBA is OOF.
- Upkeep of Teams, DLs, SharePoint sites, and other team tools as needed for members, communications, etc.
- Special projects as assigned.
- Embody our Culture and Values.
Requirements for Executive Administrative Assistant – Remote Job USA
- 1+ years of experience as a Business Administrator at Microsoft, either as a contractor or FTE, managing 2+ calendars.
- 2+ years Administrative, Business Support, and/or customer service experience.
- Proficiency with Microsoft productivity software including Word, Outlook, PowerPoint, Teams, and Excel.
- Outstanding communication skills in both written and verbal forms.
- Effective organizational and interpersonal skills.
- Ability to work well under pressure.
- Strong prioritization skills to complete projects on time while maintaining confidentiality.
- Knowledge in internal applications including, Employee Central, HR Insights, MyExpense, MyOrder, ProcureWeb, MSInvoice, COR, Cytric Travel, IDWeb, Eventions, Space, and ICIMS.
Additional Details for Executive Administrative Assistant – Remote Job USA
- Location: Remote
- Duration: 11 Months
- Pay Range: $34 – 38.50 per hour
- Weekly Schedule: 40 hours
