File Clerk/Office Assistant – Remote Job USA
Salary: $43.9K/yr – $49.3K/yr
About the job
Rack Electric is a dynamic and growing company specializing in electrical services, providing high-quality solutions to commercial and residential clients. We take pride in our commitment to excellence, customer satisfaction, and maintaining a positive work environment for our team. We are currently seeking a reliable and detail-oriented File Clerk/Office Assistant to join our team and help ensure smooth office operations.
Job Summary
The File Clerk/Office Assistant will be responsible for maintaining the organization and flow of documents in the office, performing general administrative duties, and supporting the office staff as needed. The ideal candidate will be organized, detail-focused, and able to handle a variety of tasks in a fast-paced environment.
Key Responsibilities
File Management: Organize and maintain physical and electronic filing systems for important company documents, including invoices, contracts, work orders, and client records.
Data Entry: Enter and update data into various software systems, ensuring accuracy and consistency.
Document Retrieval: Locate and retrieve files and documents as needed for office staff or management.
Office Support: Provide administrative support such as answering phone calls, taking messages, preparing and filing reports, and assisting with daily office operations.
Mail Handling: Sort and distribute incoming and outgoing mail, packages, and other deliveries.
Inventory Management: Track office supplies and materials, ensuring adequate stock levels and placing orders as necessary.
Clerical Tasks: Assist with basic office duties such as photocopying, scanning, faxing, and maintaining office equipment.
Customer Service: Greet visitors and clients, direct them to the appropriate personnel, and handle general inquiries in a courteous and professional manner.
Qualifications
High school diploma or equivalent (Associate’s degree or related experience is a plus).
Previous experience in an office environment is preferred, but not required.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Attention to detail and accuracy in data entry and filing.
Excellent verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information.
Strong work ethic, reliability, and ability to work independently as well as in a team environment.
Why Join Rack Electric?:
Growth Opportunities: We offer opportunities for professional development and advancement within the company.
Supportive Environment: We foster a positive and collaborative work culture.
Competitive Compensation: We offer a competitive salary based on experience.
