About this Administrative Specialist job

The employer is not named in the listing. What it does say is that the client works in higher education, tied to a school or division that includes the Peabody Institute, and that it handles the administrative and operational needs of academic departments. In plain terms, you would be the person who keeps a department’s schedule, paperwork and communication from falling apart.

The employer describes the role as high-level support that calls for independent judgment and decision-making. That puts it well above the usual run of Work from Home Administrative Jobs, and the requirements and pay range reflect it. If you are hunting for Remote Jobs in the USA that reward real administrative seniority, this Administrative Specialist opening deserves a careful read.

What you would do each week

• Manage complex calendars and meeting schedules on your own.
• Gather what’s needed to prepare for meetings and presentations.
• Support staff management and team meetings, then follow up on action items.
• Prioritize incoming work so deadlines are met.
• Lead or contribute to recurring and ad-hoc projects, supporting staff along the way.
• Help plan and run events as needed.
• Handle general office management, including space coordination and technology needs.
• Process travel reimbursements, payments, purchase orders and expense reimbursements promptly.
• Compile information into reports, tables and other documents.
• Guide staff, share information, and interpret and communicate operating policies.
• Spot administrative problems early and help resolve them.
• Keep current on department goals, standards, policies and related units, plus other duties as assigned.

Requirements for the Administrative Specialist role

• Bachelor’s degree.
• Four years of progressively responsible administrative experience, including work on special projects.
• Proficiency with Microsoft Outlook, Word, Excel and PowerPoint.
• Advanced skills in calendar management, financial administration, meeting coordination, office procedures, interpersonal skills, oral and written communication, and organization.
• Intermediate report writing skills.

This is not one of the Entry-Level Remote Jobs, and the listing doesn’t suggest otherwise. Both the degree and the four years of experience are stated requirements.

Pay for this remote Administrative Specialist job

The employer says pay is commensurate with experience, so where you land in that range depends on what you bring. Benefits, hours and employment type (full-time or part-time) are not stated in the listing. Ask about all three early, along with the equipment arrangement for Work from Home Jobs of this kind.

How to apply

The apply button opens an application page on TalentHop, a third-party hiring platform, not a careers page confirmed to belong to the employer. Read what the page asks for before you upload documents, and be wary of any step that asks for payment.

• Open with the degree and your years of administrative experience, since both are hard requirements.
• Name a calendar, travel or expense process you have run, with the volume if you can.
• Show Excel and PowerPoint skills with a concrete report or presentation you built.

More WFH Jobs like this are collected in our Remote Jobs USA category.

Administrative Specialist FAQ