REMOTE JOBS USA
Administrative Assistant IV: Remote Job in the USA, Up to $165K
Affirm is looking for an Administrative Assistant IV to support senior engineering leaders from home, with a base salary that runs from $101,000 to $165,000 depending on where you live.
Most admin roles that call themselves remote still expect you to know the building. This one doesn’t. Affirm wants a full-time Administrative Assistant IV who can work from anywhere in the United States, reporting to the lead Executive Assistant on the Engineering Team.
The day-to-day is about protecting senior engineering leaders’ time. You’d manage their calendars across time zones, make sure they actually get focus time, run the logistics around their meetings, and keep follow-ups from falling through. It’s one of the stronger work from home jobs for experienced admins right now, both for the pay and for the benefits.
If you’ve supported executives before and you’re curious about using AI tools to get through the busywork faster, read on. This is a serious Administrative Assistant IV position, and the listing says so plainly.
What the Administrative Assistant IV does
- Provide dedicated administrative support to senior engineering executives.
- Manage executive calendars, scheduling and deconflicting meetings across multiple time zones, and making sure leaders have dedicated focus time.
- Coordinate meeting logistics: agenda preparation, slide deck creation, calendar event setup and pre-meeting communications.
- Attend designated meetings to manage Zoom settings, record action items and track follow-ups with attendees.
- Lead event coordination for team operations, team-building activities and onsite or offsite meetings.
- Partner with administrative counterparts across product and cross-functional teams to align executive priorities, strategic initiatives and organizational planning.
- Work with the broader leadership support team on organizational operational needs.
- Handle core admin work: expense reporting and travel coordination via Navan, documents and presentations in Google Suite and Microsoft Office, basic budget reconciliation, and special projects.
- Take a growth mindset toward emerging AI technologies, learning and using AI tools to improve productivity and streamline workflows.
Required qualifications
- 2 to 4 years of relevant administrative experience.
- Experience in a rapidly growing company and a fast-paced environment.
- Ability to work independently and collaborate across diverse teams.
- Working knowledge of Google Suite, Microsoft Office, Navan and Zoom.
- Professionalism, sound judgment, confidentiality and a strong work ethic.
- Able to handle conflict and give and take feedback diplomatically.
- Able to professionally challenge requests when appropriate, offer thoughtful alternatives, manage expectations and align decisions with executive and business priorities.
- Strong organization, multitasking and follow-through, with high attention to detail.
- Authorization to work in the United States without visa sponsorship. Visa sponsorship is not available for this role.
Preferred qualifications
- Familiarity working with engineering teams.
That’s the only “nice to have” on the list. If you’ve supported engineers or a technical team before, say so near the top of your resume.
Work location
Remote within the United States. Occasional office attendance may be required if you live near company facilities.
Pay and benefits for this WFH job
Pay Grade I, Equity Grade 3. Base pay depends on location, experience and job-related skills, and new employees typically start at the beginning of the range.
- Total compensation may include equity rewards, an employee stock purchase plan, and monthly stipends for wellness, technology and lifestyle needs.
- Employer-subsidized health, dental and vision coverage for employees and dependents.
- Competitive paid vacation and holiday schedules.
Equal opportunity and fair chance
- Reasonable accommodations are provided to candidates with disabilities during the application and interview process.
- Qualified applicants with arrest and conviction records will be considered in accordance with the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring Ordinance.
Tips for applying to remote Administrative Assistant IV jobs like this
Executive support roles are won on specifics. A few things worth doing with this one:
- Say who you supported and at what level, and how many calendars you ran at once.
- Mention the tools by name: Google Suite, Microsoft Office, Navan and Zoom are all in the listing.
- Give one example of pushing back on a request and offering a better option. They ask for it directly.
- Add a line about how you use AI tools in your own work, even if it’s small. It’s part of the job description.
- Show you’ve handled a fast-growing company’s pace, and that you can work independently from home.
Ready? Apply for the Administrative Assistant IV position here.
Administrative Assistant IV job FAQs
Is the Administrative Assistant IV job at Affirm fully remote?
It’s a full-time remote position based in the United States. Occasional office attendance may be required if you live near company facilities.
How much does this remote Administrative Assistant IV job pay?
Base salary is $115,000 to $165,000 in California, Washington, New York, New Jersey and Connecticut, and $101,000 to $151,000 in all other U.S. states. Equity, an employee stock purchase plan and monthly stipends may be part of total compensation.
How much experience do I need for this WFH job?
The listing asks for 2 to 4 years of relevant administrative experience, plus working knowledge of Google Suite, Microsoft Office, Navan and Zoom. Familiarity with engineering teams is preferred.
Does Affirm sponsor visas for this Administrative Assistant IV role?
No. You need authorization to work in the United States without visa sponsorship. Visa sponsorship is not available for this role.
Who would I work with in this remote Administrative Assistant IV position?
You’d report to the lead Executive Assistant on the Engineering Team, support senior engineering executives, and work closely with the leadership support team and admin counterparts in product and other teams.
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